Admin - Content

Uploading, Editing, and Copying a File

Upload a file module (video, audio, PDF, SCORM, xAPI). Video closed captioning. Edit existing file modules. Copying a file. Replacing media in a file. Previewing a file module.

November 17, 2021


Uploading a File to My Library

Note: Acceptable file types include .mp4, .mov, .mp3, .PDF, xAPI (TIN CAN), and SCORM. File size limit of 1GB.


Step 1: "Add New"

“Add New”: Navigate to the “Content” tab on the Admin page. On the right-hand side of the Content tab, you will be able to organize, upload, and edit your media.  Select the "Add new" button, and then select “File” from the dropdown.


Step 2: Choose a File

Choose a file on your computer or drag and drop a file into the gray upload box. You can upload up to 3 files at a time. 



Step 3: Add Module Details

If you uploaded a single file, you will be brought to the file details screen. Fill out the relevant fields before publishing the file. 

Note: If you upload more than 1 file, the file details fields below will not appear. After the modules are done uploading you will have to go back and edit them individually to add information to these fields.

Caution: Though the learner group field is not required, the module must be assigned to a learner group to appear on the user page. 


Closed Captioning: This field will only appear for video files. Upload a VTT file using the "Choose closed captioning file" button.

Note: To create VTT files we recommend REV or Temi.



Replace Media: The "Choose replacement file" button can replace media with an updated version. This will replace the media but will keep all the data in the fields. Replacing media will not affect reporting for users that have already taken the module.

Virtual Copy: To create a copy of your module without having to re-upload the media, click the "Copy module" button to create a virtual copy. You can choose to include the attachments and video commentary from the original module. 

Caution: If you include the attachments and video commentary in the virtual copy, you will not be able to edit/remove them on the virtual copy.

Note: You cannot make a virtual copy of SCORM or xAPI files. 


Related: For more information on the general fields on the Details page, visit What are the Fields in the Module Upload Details Pages?


Step 4: Add Module

When you have filled out all of the necessary fields, click the "Add new module" button. This will upload the module to the Rockstar Learning Platform. A progress bar will appear at the bottom of the screen showing you when your module has been uploaded into the platform. After the file has been uploaded, it may take time to process before it can be edited or used in a course.

Note: If you do not see your newly uploaded file in your library, refresh the page. Even after a file has been uploaded, it may still need time to process before it can be edited or used in a course. 



Editing Module Files 

Find the module you want to edit in the module list on the right-hand side of the content tab. Click on the title of the module and then select the red "Edit" button. You will be able to edit all of the fields mentioned above. Click the red "Update module" button to save your changes.