Admin- Content

Uploading and Editing a File

On the right hand side of the Content tab you will be able to organize, upload, and edit your media. 

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UPLOADING A FILE

To add media to your platform click on the "Add new" button. You will see 3 different media options you can choose from. Choose the "File" button from the "Add New" drop down to add audio, video, documents, and interactive session to your platform.




You can upload sessions individually, or 3 at a time. Choose a file from your computer or drag and drop a file into the gray upload box. After you choose your file, you will be brought to the quiz metadata screen. A list of different fields will appear for you to fill out.

If you upload more than 1 file, the fields below will not appear. After the sessions are done uploading you will have to go back and edit them individually to add information to these fields.



Title: To publish your session you must include a title. This is the only required field when setting up your session. The title will appear to your users on the front end of your platform.

 

Presenters:

To add a presenter, type in the the presenter name you want to add to the session. When you are finished, press enter to confirm the presenter. A box will appear around the new tag. Your users will be able to search by presenter using the search bar on the Users Page.

Tags:

To add a tag, type in the the tag you want to add to the session. When you are finished, press enter to confirm the tag. A box will appear around the new tag. Your users will be able to search by tags using the search bar on the Users Page. You can also view reporting data on completed sessions by tag (See Media Reports).

 

Media Groups: Your session must be assigned to a media group to appear on the User Page of your site. Click in the "Media groups" field to display a list of all your available media groups. You can assign a session to multiple media groups depending on how you set up your courses (See Media Groups).


Description:

You can choose to add a session description for your users to view on the front end of your platform.

 

Call to Action Button:

You can add a call to action button in the description of your session. Click the "Yes" button to enable the button. Add the button text, button link, and choose the button color.



Video Commentary:

You can leave time stamped comments on your videos to emphasize key points and drive home your core concepts. To add course commentary click on the "Add Video Commentary" button. Play the video and begin typing when you want to add a comment. The video will automatically stop. Click the done button when you have finished and update the session.

 

Attachments: 

To add attachments to your session choose either the "Choose attachment file" or "Add link" buttons. Accepted file formats for attachments are .mp4, .mov, .mp3, PDF, zip, Word, PowerPoint, and Excel.

Closed Captioning: You can add closed captioning to your video files by uploading a VTT file using the "Choose closed captioning file" button. To create VTT files we recommend REV or Temi.

 

Facebook Commenting:

To enable a commenting field below your session, click the "Yes" button. User will be able to add their comments and see other users comments below the session. This feature will not post comments on Facebook, only on Knowledgelink. To set this up see the Account Settings article.

Publish Information: Click the "Yes" button to publish this session. Click the "No" button to draft this session. Drafted sessions will not be viewable to users on the Users Page. You can also choose a date to expire the session. When a session expires, it will become drafted and no longer be viewable to users on the Users Page.

Additional Information: This section can be used to add notes to a session for admin purposes only. These notes will not appear on the Users Page.

Replace Media: To replace the media with an updated or edited version, click on the "Choose replacement file" button. This will replace the media but will keep all the data in the fields. This option is not available for xAPI and TINCAN session.

Virtual Copy: You can create a copy of your session with out having to re-upload the media. Simply click the "Copy session" button to create a virtual copy. You can choose to include the attachments and video commentary from the original session. 

When you have filled out all of the necessary fields, click the "Add new session" button. This will upload the session to Knowledgelink.



A progress bar will appear at the bottom of the screen showing you when your session has uploaded into the platform. Even after a file has uploaded, it may still need time to process before it can be edited or used in a course. Click the "Done" button to view your newly uploaded session in your media list.

*Accepted file types include: .mp4, .mov, .mp3, PDF, xAIP (TINCAN), and SCORM.

*There is a file size limit of 1GB.

 

EDITING FILES

To edit an existing file session, find the session you want to edit in the session list on the right hand side of the content tab. Click on the title of the session and then select the red "Edit" button. You will be able to edit all of the fields mentioned above. Click the red "Update session" button to save your changes.