Admin- Content

Uploading and Editing an Event

On the right hand side of the Content tab you will be able to organize, upload, and edit your media. 

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CREATING AN EVENT

Adding an event to your platform will allow users to register for in person and virtual events. After the user attends the event, the session will be marked as completed in the platform so the user can receive credit for attending.

To add an event to your platform click on the "Add new" button. You will see 4 different media options you can choose from. Choose the "Event" button from the "Add New" drop down to create an event as a session. You will be brought to the event metadata screen. A list of different fields will appear for you to fill out.

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Title: This is a required field. To publish your session you must include a title. The title will appear to your users on the front end of your platform.

Starts and Ends: These are required fields. Choose the start and end date of your event. You will not be able to change the start and end time of the event after the event has started. You will not be able to mark a user as "attended" until the event starts.

 

Presenters:

To add a presenter, type in the the presenter name you want to add to the session. When you are finished, press enter to confirm the presenter. A box will appear around the new tag. Your users will be able to search by presenter using the search bar on the Users Page.


Classroom:
This is for an in person event. Type in the location of the in person event so your users will know where it is being held. The location will be displayed on the session page.

 

Virtual Meeting Link:

link1Add the link to your virtual meeting here. This can be a zoom link, GoToMeeting link, etc. This link will appear to your users on the session page after they register for the event.

 

Tags:

To add a tag, type in the the tag you want to add to the session. When you are finished, press enter to confirm the tag. A box will appear around the new tag. Your users will be able to search by tags using the search bar on the Users Page. You can also view reporting data on completed sessions by tag (See Media Reports).

 

Media Groups: Your session must be assigned to a media group to appear on the User Page of your site. Click in the "Media groups" field to display a list of all your available media groups. You can assign a session to multiple media groups depending on how you set up your courses (See Media Groups).

Description:

You can choose to add a session description for your users to view on the front end of your platform.



Completion Code:

codeThere are 2 ways that an event can be marked as attended in the system. The first way is if the admin marks the users complete manually in the reporting section of the admin. The second way is by using a completion code. During the in person or virtual event, the presenter can give the users a completion code to enter into the system so they can receive credit for attending. After the event is over, a field to enter to code will appear in the session description.

 

Call to Action Button:

You can add a call to action button in the description of your session. Click the "Yes" button to enable the button. Add the button text, button link, and choose the button color.

 

Attachments: 

To add attachments to your session choose either the "Choose attachment file" or "Add link" buttons. Accepted file formats for attachments are .mp4, .mov, .mp3, PDF, zip, Word, PowerPoint, and Excel.

 

Publish Information: Click the "Yes" button to publish this session. Click the "No" button to draft this session. Drafted sessions will not be viewable to users on the Users Page. You can also choose a date to expire the session. When a session expires, it will become drafted and no longer be viewable to users on the Users Page.

Facebook Commenting:

To enable a commenting field below your session, click the "Yes" button. User will be able to add their comments and see other users comments below the session. This feature will not post comments on Facebook, only on Knowledgelink. To set this up see the Account Settings article.

Additional Information: This section can be used to add notes to a session for admin purposes only. These notes will not appear on the Users Page.

When you have filled out all of the necessary fields, click the "Add new session" button. This will upload the session to Knowledgelink.

 

EDITING EVENTS

To edit an existing event session, find the session you want to edit in the session list on the right hand side of the content tab. Click on the title of the session and then select the red "Edit" button. You will be able to edit all of the fields mentioned above, however you will not be able to update the start and end dates after the event has started. Click the red "Update session" button to save your changes.

 

EVENTS USERS PAGE 

rsvp

 

When the event is selected by the participant, the platform loads a title screen with the event title on the top and the thumbnail associated with the session. The event start and end date will be listed in the session description area below the event thumbnail. There will be an RSVP button the user can click on to confirm they are attending the event.

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After a user clicks the RSVP button the location (for in person events) or the link (for virtual meetings) will appear in the description area. The user's status on this session will change to RSVP'd . The user will also receive an email with the event details included and the ability to add this event to their calendar (Google, iCal, Outlook, Outlook.com).


Sample Email:email

 

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After the event occurs, users can be marked as "Attended" in two ways. The first way is for the admin to mark the user as "Attended" in the reporting tab (visit the Events Reporting article to learn more). The second way is to use the completion code. This is set up while you are creating the event in the Content tab of the Admin. The presenter must give out the completion code during or after their presentation. The users can login and enter this code in the completion code field that will appear in the session details after the event is over. The users status will be listed as "Absent" until the code is entered or the admin marks the user as attended in the reporting tab.

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After the completion code has been entered, or the admin has marked the user as "attended," the user's status will display as "Attended." The user will be able to advance to the next session.

 

EVENTS REPORTING
All events created in KnowledgeLink send reporting data directly to the reporting tab in the Admin of Knowledgelink. To learn more about events reporting you can view the Events Reports article.